*The rechartering/renewal process is changing this year. Please review the information below to understand the upcoming changes. *

Unit and Membership Renewal

Scouting America has an online member and unit renewal process. All units and members currently registered with the BSA need to complete this process on a yearly basis. Listed below are several resources to assist with smooth and improved renewal processes. 

In summary, the difference between the former rechartering process and this new process is that unit renewal and member renewal will no longer be one and the same. Membership is now a set 12-month term from the time of registering regardless of when the unit renews.

Member Renewal

All registrations are for 12 months. For example, if your current registration expires on 12/31/2024, your renewed membership will start on 1/1/2025 and run through the entire calendar year until 12/31/2025. Membership renewal can be completed by either the individual, the family or the unit. This process can be managed and tracked through Organization Manager within my.Scouting.org. It is ongoing throughout the year.

Unit Key 3s (Unit Leader, Committee Chair, Charter Organization Representative) are notified each month about which members are due to renew in the coming months.

Family/Self Pay

• An email notification and renewal link will be sent 60, 30, 15, 7, and 1 day(s) out, as well as 1 week after expiration until the registration is renewed.
• The link provided in the email will direct individuals to a renewal form on my.Scouting.org.
• If registered in multiple positions, select the primary position. Renewing the primary position will automatically renew multiple positions.
• The individual/parent pays with a credit card and submits the renewal.
• Step by step instructions are available HERE.

Unit Pay

• In Organization Manager, using the Roster tab, the unit leaders select which members they are renewing.
• Click Renew, review, then click Create Renewal Orders and submit payment.
• The unit pays with a credit card or establishes a securely stored electronic fund transfer payment (ACH and submits the renewal.
• The unit can choose not to renew a member (opt-out). The unit can also change the Scout Life subscription settings for each person.
• Step by step instructions are available HERE.

*Please note that a renewing youth granted financial assistance will be sent a discounted invoice and should pay Narragansett Council directly using that invoice. Registration paid to National is nonrefundable.

Unit Renewal

Unit renewal is found in Organization Manager, then Unit Renewal in my.Scouting.org. It is only available to registered Key 3 members (not delegates at this time unfortunately). A unit is eligible for renewal two months prior to expiration. Remember, this process only renews the unit itself, not any of the members. Therefore, this process is much simpler than in the past.

The system will run a validation process to check for errors that must be corrected (missing YPT training, required positions not filled, minimum membership not met, etc.). The unit’s Charter Organization Representative (or CUR Delegate for council-chartered units) can use Position Manager to edit leadership positions as needed.  

Once positions are validated, “sign” the renewal by typing your name. Then select “Next Step: Unit Pin Review.” Make any necessary changes to the unit pin then select “Continue to Unit Renewal.” The final step is to enter payment information for the $100 charter fee. Credit card and ACH are the two options.

Step by step instructions can be found HERE.

Almost all units in the Narragansett Council expire on 12/31 and unit renewals are due online by 11/30.

Important Forms

Annual Unit Charter Agreement for Chartered Partners

Council Chartered Units Annual Charter Agreement

Annual Memorandum of Understanding (Exploring Posts Only)